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RI Transcription Solutions HIPAA Statement
RI Transcription Solutions is committed to enforcing the patient privacy and security requirements of the Health Insurance Portability and Accountability Act (HIPAA); not only because it is the law, but also because we believe in a patientís right to be the sole owner of his/her personal health information (PHI).

To this end, we have instituted the following practices:
1    All electronic transmission of patient information, whether patient notes or demographic information, is performed with 128-bit encryption (SSL). This is done through secure websites, such as this one, or a secure File Transfer Protocol (FTP).
2    We do not internally transmit patient data via email because it is not secure. If a client requests patient information to be transmitted via email, only encrypted email is used. Should patient information be required and a secure electronic method is not available, we will fax the information, only if commonly accepted, confidential fax procedures are followed.
3    All of our staff members sign confidentiality statements and are trained in how to properly handle patient data, including appropriate uses, behaviors to avoid (such as talking about a patient) and proper disposal of information. Before access to data is provided, RI staff must pass a test on the training to ensure that the material has been internalized, not just discussed. The consequence of breaching our confidentiality practices and/or HIPAA policies is immediate termination.
4    We use physical, electronic and procedural safeguards to protect any personally identifiable data stored on our computers. Only authorized personnel have access to sensitive data. In addition, we are always looking to offer expanded features that make our services more efficient and accessible to our clients. As these additional functions become available, this HIPAA statement will be updated to correctly represent our latest procedures. Please check this statement periodically, as it is subject to change at any time.
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